TNPS ("we", "our", or "us") operates the TNPS Hostel Management Portal and Mobile Application. We are committed to protecting the privacy and security of your personal data. This Privacy Policy describes how we collect, use, and share personal information of students and administrators.
1. Information We Collect
To provide our hostel administration services, we collect the following categories of information:
- Personal Identification Details: Full name, date of birth, gender, religion, and caste category.
- Contact Information: Mobile numbers, email addresses, permanent address, and emergency contact/parent contact details.
- Academic Details: Admission year, branch, and student unique identifier (UID).
- Uploaded Assets: Student photos, student signatures, and parent signatures required for official hostel records.
- Health-Related Info: Illness reports and symptoms submitted for sick leave requests.
- Financial Information: Bank details for official hostel transactions and refunds.
2. How We Use Your Information
We use the collected information for the following administrative purposes:
- To process hostel admission applications and room allocations.
- To generate secure barcodes for digital gate check-ins and check-outs.
- To review, approve, and track sick leave and outpass requests.
- To manage, track, and resolve complaints submitted to the hostel authority.
- To facilitate mess selection and verify dietary preferences.
- To send critical alerts, announcements, and pass status updates.
3. Data Retention and Deletion
We retain your personal data for as long as you are active in the hostel. Upon graduating, moving out, or submitting a request, your personal data will be safely archived or deleted in accordance with the institution's retention policies.
4. Information Security
We implement appropriate technical and organizational measures to safeguard your personal data from unauthorized access, alteration, disclosure, or destruction. Access to personal details is strictly restricted to authorized hostel wardens and college administrators.
5. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date.